FAQ

Logistics and Attendance

Q. Is this the same hotel as last year?
A. Yes, once again, we will be holding the conference at the Hilton Tampa Downtown, Tampa, FL. The phone number is (813) 204-3000.

 

Q. Do you provide travel expenses or reimbursements for presenters?
A. We do not cover travel expenses for presenters. All presenters are required to pay the conference registration fee.

 

Q. Will presenters receive discounted registration rates for the conference?
A. The conference registration fee structure does not include a reduced rate for presenters. All conference participants will pay a standard registration fee with a discounted rate available to those who register for the conference before the early registration cut-off date. Please see the Registration page on the conference website for details.

 

Q. Do I need to register for the conference?
A. Yes, we also suggest you make your reservations at the conference hotel in advance in order to get the reduced conference rate.

 

Q. Can I get a sneak preview of the agenda so I can plan my attendance at the conference?
A. The conference website is continually updated to reflect agenda planning in the months leading up to the conference. The draft agenda will be posted in mid October.

 

Q. I’m a parent/practitioner/administrator. Would this conference be of value to me?
A. This conference focuses on research on the integration of complex systems for children’s mental health, and policy that works toward that goal. Most of the presentations describe research presentations on children’s mental health service provision. We suggest that you first review our conference website and then contact Scott Bryant-Comstock This email address is being protected from spambots. You need JavaScript enabled to view it. or call him at (919) 219-2342 if you have further questions.

 

Q. Will there be CEUs available for the sessions, and who is eligible for them?
A. We do not offer CEUs at this conference.

Conference Proceedings

Q. Will the Proceedings or an Agenda/Proceedings booklet be published this year?
A. No. Instead, the agenda will include the 75 word abstracts for all presentations so you can make an informed choice about which presentations to attend. We plan to post presentation handouts on the conference website two weeks after the conference. However, we encourage presenters to provide a link to handouts on their websites as well.

Presenter Requests

Q. Can I make copies (handouts, documents, etc.) at the hotel/conference site?
A. The conference is unable to make copies for you. However, the conference hotel has a business center available for hotel guests. There is also a FedEx Office Print & Ship Center located near the hotel at 400 N. Tampa St., Suite 103, Tampa, FL 33602, (813) 225-2523.
Q. I want to ship something to the hotel for the conference, such as a poster display or handouts. What’s the procedure?
A. The conference coordinators are unable to receive and track your materials for you onsite. Please plan to send your materials to yourself for pick-up upon arrival. To ensure proper handling of your materials, please include the following on each box/item. See the hotel page on our website for details on shipping costs.

31st Annual Children’s Mental Health Research & Policy Conference
Name of your organization and your name/conference participant
Hold for arrival of 00/00/00
C/O Hilton Tampa Downtown
211 North Tampa Street
Tampa, FL 33602

Requests for Exhibits or Distribution of Materials

Q. Can I arrange to have an exhibit or display at your conference?
A. Please refer to the conference website for information regarding sponsorship and exhibitor opportunities. The USF Department of Child & Family Studies reserves the right to include only those organizations whose activities are compatible with our mission and consistent with our values and principles.

 

Q. Can I distribute materials to your participants at the conference (e.g., program description, employment opportunities, brochures, etc.)?
A. Participants or organizations wishing to make materials available to conference attendees must purchase an Exhibit booth. Information on booth rental can be found on the conference website. The USF Department of Child & Family Studies reserves the right to include only those organizations whose activities are compatible with our mission and consistent with our values and principles.

 

Q. Will you have a “Take One Table” for distribution of materials related to children’s mental health?
A. No. Participants or organizations wishing to make materials available to conference attendees must purchase an Exhibit booth. Information on booth rental can be found on the conference website. The USF Department of Child & Family Studies reserves the right to include only those organizations whose activities are compatible with our mission and consistent with our values and principles.

 

Q. I have a book I’d like to recommend for sale at the conference. Will there be a bookseller onsite?
A. We will not have an onsite bookseller at the conference this year.

Requests for Reduced Rates, Waivers, and Scholarships

Q. Do you offer a discounted conference registration rate or scholarships for students/family members?
A. We are unable to offer discounted rates or scholarships this year; however, we are offering a reduced registration rate for those who register by the early registration deadline posted on the Registration page of the conference website.

 

Q. I can only attend the conference for one day. Can I have a discount?
A. We do not offer a one-day conference fee.

 

Q. I would like to volunteer to host/moderate at the conference in exchange for a reduced fee or scholarship. Is this possible?
A. We will not offer sponsorship waivers in exchange for volunteer services at this year’s conference.

Hotel Inquiries

Q. Is there a cheaper hotel locally?
A. The best way to find available lodging is through hotels.com or expedia.com. However, in our experience, any savings may be offset by the need to pay for transportation and parking at the conference hotel. Please visit the conference website for more details on lodging and transportation.

 

Q. I called the conference hotel for a reservation and they said they’re sold out, or that they’ve never heard of the conference.
A. Sometimes a reservationist reads our information incorrectly; we apologize for this inconvenience. If you call back, you will probably be able to register successfully. If you have further difficulty with hotel registration, contact Scott Bryant-Comstock This email address is being protected from spambots. You need JavaScript enabled to view it. or call him at (919) 219-2342.

 

Q. Does the Hilton Tampa Downtown offer concierge services?
A. Yes, the concierge can provide a complete list of information on local dining and area activities. Visit the concierge website to view a list of activities during your stay.

International Attendees

Q. My application to present at the conference has been accepted. However, I am not a citizen of the United States. Can I get a letter of invitation on my behalf so I can attain a visa to attend the conference?
A. Your letter of acceptance and proof of payment for conference registration will enable to you procure a visa.

 

Q. I am an international citizen and I would like to attend your conference. I have not submitted an application to present. Can you write me a letter of invitation so I may attend the conference?
A. International citizens may receive a letter of invitation to attend the conference only upon the request of a sponsoring USF faculty member.

Other Inquiries

Q. Will there be computers available so I can check my email?
A. The sleeping rooms at the Hilton Tampa Downtown are equipped with internet connections. Please contact the hotel directly for internet connection fee information. There are also a limited number of computers for use by the Hilton Tampa Downtown in the main hotel lobby.

 

Q. Will there be Continuing Education Credits/Units offered at this conference?
A. Unfortunately, we are unable to offer any Continuing Education Credits/Units for this conference.

 

Q. What kind of special clothing shall I bring to the conference? What is the weather like in Florida in March?
A. Mid March weather in Florida varies from year to year; sometimes it can be a tad chilly (for us Floridians!), rainy, or gorgeously warm and sunny. At the very least, bring a light – medium sweater or jacket for indoor and outdoor use (generally speaking, conference rooms are known for being rather chilly!).

 

Q. Do you have someone to watch my child while I present? Do you provide childcare?
A. We do not provide childcare arrangements for the conference. The hotel may have a list of local childcare providers.

 

Q. I have special dietary needs. Will I be accommodated?
A. Whenever possible, we provide a variety of healthy selections including vegetarian options. Please refer to the agenda for information on which meals are provided.